Terms & Conditions

Please read ALL the information below carefully. Enrolling in a class and paying for the fees implies acceptance of our terms and conditions. These terms and conditions will be governed by and construed in accordance with the laws in force in the Province of Alberta and, by purchasing a product with us, you submit to the non-exclusive jurisdiction of the Courts of that Province. The Alliance Française of Calgary (AFC) reserves the right to change or alter these terms and conditions without notice.

Placement Test
The AFC is happy to provide a FREE placement test to every prospective student.
A placement test is required to determine each student's appropriate level. No complaints will be attended to if students choose to skip the placement test and enrol in the wrong class/level. To ensure the best quality of teaching, the AFC reserves the right to redirect a student in a different level if the instructor feels that the student’s level does not match the rest of the class.

An individual membership can be purchased only by an adult (18 y.o. or older). If the student is under the age of 18, we ask that a parent or guardian liaise with the AFC on their behalf. We encourage parents to purchase a family membership which will be valid for 2 adults + their children. Parental consent, in the form of payment or written authorization, will be required in order to provide services to a minor.
A membership is necessary to enroll in a group class or a private class. It gives access to early bird discounts on group classes among many other benefits.
The membership is valid for one year after the date of purchase. Membership fees are non-refundable. 

Payment Policy
The AFC accepts the following forms of payment: Visa, Mastercard, Direct Deposit, Interac Transfer or cheques (payable to Alliance Française of Calagary).
Bank information are not recorded and are then destroyed once payment is processed.
Private lessons: Students must specify the amount of hours they wish to commit to and pay for them upfront.
Full payment must be received before the first day of class. Payment method accepted include: credit card (VISA, MASTER CARD), or cheques.
Organizations will only be invoiced when a purchase order or letter of authority is supplied at time of enrollment. Invoices must be paid in full within 30 days of emission.

Income Tax Receipt
The AFC is a Canadian non-profit organization. In accordance with Revenue Canada, tuition fees may be tax deductible (subject to Revenue Canada criteria). A tax receipt can be issued by the AFC at the end of each fiscal year. The student must make a written request by email at info@afcalgary.ca before February 20th. The receipt will be issued within the following five (5) business days.

Privacy Statement
Protecting your privacy and personal information is important to AFC. It is, however, important for us to collect certain personal information from you in order to offer you effective and efficient service. We will only collect information from you with your knowledge and consent; only use personal information provided by you for the purpose/s for which it was collected, not disclose your personal information to a third party without your prior consent, ensure that your personal information is not disclosed to other institutions except if required by law or other regulation, and remove your personal information from our system where it is no longer required.
The AFC emails a regular newsletter to keep its clients and students informed of our activities. Should you wish to unsubscribe from our newsletter, you may do so directly on the newsletter.
By participating in the classes and activities of the Alliance Française of Calgary, you grant the right to use photographs and films taken during classes or activities without compensation or approval rights, for use in materials created for purposes of promoting the activities of Alliance Française of Calgary only.
Please call us 403-245-5662 to provide any necessary corrections to your personal information.

Group Classes
Students must be 16 years old minimum to enroll in an adult group class. Parents’ permission are required for minors.
Individual students: all fees are payable upon registration. Employer-financed training: full payment is required one week after the first lesson.
Students must enroll for the entire course. There will be no pro-rating for missed classes or late registrations. We reserve the right not to accept enrollment into a session if the student has missed the first week of class.
No make-up classes will be offered for missed classes. A student may contact the teacher to inquire about missed material. Private tuition is available at a fee and can be used to receive private help.
The AFC reserves the right to cancel, re-arrange, or modify the schedule of a class should the enrollment be insufficient (less than 5 students). Classes with less than 7 students will have reduced hours (as indicated in the courses' description.

a. Adult standard classes:
i.  For groups of 7 or more students: 24 hours.
ii. For groups of 5 or 6 students: 20 hours.

b. Kids & Teens classes:
i.  For groups of 7 or more students: 18 hours.
ii. For groups of 5 or 6 students: 15 hours.
iii. Preschool class : groups of 3 or 4 students : 10h / Toddler's class : groups of 3 or 4 students 7.5h

c. Other classes:
i.  For groups of 7 or more students: 12 hours.
ii. For groups of 5 or 6 students: 10 hours.

Private Classes

A membership is required to purchase packages of private classes.
When private lessons are purchased for a student, no other party can attend these lessons (including parent or sibling).
The AFC is happy to provide classes at the location of your choice (either your office or your home). There is an additional fee for extra-muros classes:

  • within 5km of AFC campus: an additional 20% on the total cost of the package

  • farther than 5km from the AFC campus, the administration will calculate the extra fee with the following method: +$2 per km way and back for each class.

This extra cost covers the transportation cost and the time spent in transport by the instructor. This charge will be paid at the same time with the class payment.
We are trying to accommodate all requests but may be unable to accommodate requests for classes far from our campus.
Private classes for more than one students have to be paid in full at the time of purchase for all students. The AF cannot be responsible to collect money from the different students of the group.


Cancellation / Withdrawal Policy
Group classes: Once the course has started, registration is final. Alliance Française Calgary cannot be held responsible for students’ changes in work commitments, school and leisure activities schedules or personal circumstances. Withdrawing from a group class is possible given that it was requested five (5) full business days before the first day of class in writing to info@afcalgary.ca. There are three (3) options:

1) 80% refund; OR
2) Transfer into a different class; OR
3) Credit to the account which must be used as per credit policies, subject to administration fees.

If withdrawal notice is done less than 5 business days before the start of the class, no refund or credit will be issued. Please note that the absence from class does not constitute notice of withdrawal.

Private lessons: We require two (2) full business days notice for the cancellation or the change of a private class. The cancellation notice MUST be sent to the teacher and the administration of the AFC at info@afcalgary.ca. A student who does not give a two (2) business days notice will be charged the full amount of the class. Exception: we will not charge a student for a cancelled class on proof of a medical illness provided by a doctor.
No refund nor credit will be granted for cancellation of private tuition packages. Purchased hours must be used within a set period according to the package purchased. Any hours not used beyond the period cannot be used, refunded or credited (refer to our website for more info). If a teacher is not available anymore, we will find another teacher for the student.

Summer Camps: All cancellations must be made in writing and sent to info@afcalgary.ca. Refunds will only be issued for sessions cancelled at least 2 weeks prior to the first day of camp. A $50.00 cancellation fee per child per session will be applied. No refund will be given for withdrawal within 2 weeks before the first day of the camp. Refund for medical reasons will be granted upon presentation of a medical note to the AFC. The request must be sent to info@afcalgary.ca with any accompanying document(s).
There will be no pro-rated refunds for a missed day under any circumstances. There will be no refunds for non-participation to an activity organized by the AFC. Transfers will be accepted up to two weeks before the beginning of the earliest session’s beginning date provided there is availability. All request must be done in writing and sent to info@afcalgary.ca. A $25.00 fee will be charged for the transfer.

Credit & Transfer Policy
If a credit is given, it is valid for six (6) months from the day of emission. Any unused credit beyond the six (6) month period will be voided from the client’s account. Missed classes do not allow for credit notes. A credit cannot be cashed or transferred to another client. If a transfer to another class is accepter, the transfer has to be applied for a class taking place within six (6) months from the day of the transfer. 

Public Holidays
Classes will not be held on  public holidays, but additional time may be added to some classes or rescheduled within the term. Refunds will not be given to students who are unable to attend replacement sessions.

Cultural & Social Events
Tickets purchased for events and activities are non-refundable and not-exchangeable. Cancellations will not be reimbursed.

Children and Teenagers Classes - Drop-Off and Pick-Up:
To ensure the safety of the children and to make sure your child has the best learning experience with us, we ask the parents to drop-off their child to the classroom where the Alliance Française’s teacher is present. In the same way, parents are to pick up their child from the classroom, as the teacher will only release the students to a person explicitly authorized by the parents.

Completion Certificate
A completion certificate can be provided at the request of the student. A completion certificate will only be emitted if the student has attended 80% of the classes or more. The student must make a written request by email at info@afcalgary.ca. The certificate will be issued within five (5) business days of the request.

Medical Emergency
In the event of a personal emergency, sudden illness or accident, you authorize AFC to seek medical, hospital or ambulance services on your behalf should the AFC staff consider it necessary. You agree that you will be solely responsible for any expenses associated with the provision of such service.

Tests & Certifications
It is the sole responsibility of the candidate to ensure that he/she is registered for the appropriate exam. The AFC and its employees cannot be held responsible for the choices made by the candidate.
Full payment required upon registration: to register for an examination, you have to complete the form and pay for the fees. Fees have to be paid before the date of the examination (please refer to the appropriate webpage for the deadline). 

No refund or deferment is possible once you are registered for the exam. We advise candidates to register only if they are certain to write the test at the chosen date.